Real estate back office software
The AI-native back office for real estate brokerages.
The back office is everything between “under contract” and “closed and archived” — compliance, deadlines, documents, and keeping clients informed. Most brokerages run it on inboxes and spreadsheets plus point tools that each hold one slice. Ratifyly is that whole back office as one system, run by an AI that reads the paperwork and a human who approves every call.
All transactions
23 transactions
2 findings need review
9 documents · $625,000 · Closing Aug 12
Ready to approve — every check passed
11 documents · $485,000 · Closing Aug 29
Reading paperwork…
4 documents · just added
What “back office” means for a brokerage
Every deal generates the same work behind the scenes: read the contract, audit it against your rulebook, extract the deadlines, chase the documents that never came back, and keep the buyer and seller informed. That work is the back office, and most brokerages assemble it from a transaction coordinator’s inbox, a compliance checklist, a calendar, and a spreadsheet — separate tools that each hold one slice and none of which read the file.
Ratifyly replaces that patchwork with a single system built for brokerage owners. The AI reads every page of every document, builds the transaction from what it finds, and runs your compliance in the background — proposing, never deciding, so a licensed human approves everything that carries consequence. You can watch the whole path a single forwarded email takes on the how-it-works page, or read the argument for the category itself in The AI back office: real estate’s next software category.
Intake
Forward the paperwork. The deal builds itself.
Intake is a forwarded email — the same thing you’d send a transaction coordinator. Ratifyly reads the attachments, splits a combined PDF into its real documents, identifies each one, and files it against the right transaction. Parties, property, price, and dates come from the contract itself, so nothing is re-keyed and there’s no new system for your agents to learn.
- Works from any email client — forward or CC the deal in
- Multi-document packets are split and filed automatically
- The transaction record is read from the contract, not typed by hand
FW: Ratified contract — 48 Harborview
jordan@yourbrokerage.com → deals@in.ratifyly.com
Filed automatically
48 Harborview Drive · 3 documents filed · deadlines updated · audit queued for review
Compliance & audit
Every page read, every finding queued for a human
Checklist software confirms a document was uploaded. Ratifyly reads what’s inside it — signatures, dates, amounts, contingency deadlines — and cross-checks it against the rest of the file and your rulebook. Findings queue by severity with the source page one click away, and nothing is approved on the AI’s word alone: your team clears each finding, and the audit trail keeps the receipts.
- Deterministic and AI checks on every page, every version
- Findings queued for review — the AI proposes, a person approves
- A permanent audit trail on every closed file
48 Harborview Drive
Audit ran 2 minutes ago · checks across the packet
Needs review · 2
Signature date differs from the ratification date
Lead-paint disclosure
EMD amount doesn't match the escrow letter
Purchase agreement
Passing · 12
Signatures present · dates consistent · required documents on file · wire instructions blocked from every portal
The office view
Every transaction, every deadline, one pipeline
The whole office on one screen: every open deal, what state each is in, and which ones need a human. Deadlines are computed from the documents and re-reconciled whenever an amendment moves the timeline, so the due-diligence window that would otherwise close in silence carries an overdue or due-soon flag instead. Closed files stay in your records — kept, searchable, and retrievable years later.
- One pipeline across every transaction in the office
- Deadlines read from the contract and flagged before they slip
- Closed files retained, organized, and searchable long after closing
All transactions
23 transactions
2 findings need review
9 documents · $625,000 · Closing Aug 12
Ready to approve — every check passed
11 documents · $485,000 · Closing Aug 29
Reading paperwork…
4 documents · just added
Clients
The portal that ends the “any updates?” texts
Buyers and sellers get a live portal — the first place a client can watch their whole deal, contract to loan to closing, updated the moment the paperwork is. It answers “where is my deal?” before the text is sent, requests what the client still owes, and keeps their documents in one place they keep access to after closing.
- A live client portal on every deal, updated as the file moves
- Action items and reminders go out by email (text reminders coming soon)
- Clients keep portal access after closing, so their documents stay put
123 Maple Avenue
Richmond, VA, 23220 · You're buying
18
days to close
You're in Financing
3 of 5
Good news: the loan is approved pending a short list of conditions. Respond quickly if your lender asks for anything.
Your turn
Action required
Send your earnest money deposit
$4,850 · due Jul 25 · held in escrow by Cornerstone Title and credited back to you at closing.
Verified by Cornerstone Title · secure escrow link
Private and secure — only your transaction.
Honest scope
What Ratifyly is — and what it isn’t yet
A back office is a big claim, so here is where the edges are. We’d rather you know exactly what you’re evaluating.
It is not a forms or e-signature editor.
Keep your forms library and your e-signature tool. Whatever produced the PDF, Ratifylyreads it — it does not author or sign documents. If that’s the job you’re comparing tools for, we wrote an honest Dotloop vs. SkySlope vs. Ratifyly comparison that says which tool does which job.
Agent payments are coming soon.
Commission splits and agent disbursement are on the roadmap — agent payments coming soon. Today the back office covers compliance, deadlines, documents, and client communication; the payout tooling is not shipped yet, and we won’t pretend otherwise.
It is in beta, early access by invitation.
Ratifylyis in beta and we’re onboarding brokerages deliberately, so access is by invitation for now. A human reviews every call the AI makes, and you can read exactly how we handle your files on our security & trust page.
See the back office run on one of your files
Forward a recent transaction and we’ll show you what it becomes — the deal built, the contract audited, the deadlines laid out, and the client portal your buyers and sellers get, with a human approving every call.