Meet Ezra
Ezra does the work a transaction team does.You do the work a license requires.
Ezra is the intelligence the whole transaction runs on, and he works for everyone at the table. He reads the paperwork the moment it lands, drafts every finding with the page cited, chases what is missing, answers the question you were about to ask, and takes the routine work off your hands instead of only flagging it. What he can do for you depends on the seat you are in. A human approves what counts.
Everything on this page is working today. Where something needs setup on your side first, the sentence says so in the same breath.
123 Maple Avenue
Needs you · 1 check$485,000
Resolve first: 1 review item
Read from the contract
Take another lookParties · 5
Emily & Marcus Chen
Buyers
Robert Palmer
Seller
Fairview Mortgage
Lender
Cornerstone Title & Escrow
Title
Every field is a proposal: a person confirms or corrects each one.
Where the name comes from
A scribe read the agreement out loud, and then the people signed it.
Ezra was history's most famous scribe. His defining scene is a public reading: he stands in front of everyone the agreement is about to bind, reads it aloud “clearly, giving the sense, so that the people understood,” and only then do they ratify it in writing.
That is the whole job, and it has not changed in two and a half thousand years. Somebody has to read the document carefully, say plainly what is in it, and say it early enough to matter. Then the people whose names go on it decide, and their decision is the thing that counts.
The name also means help, which is the other half of it. Ezra gives the sense. Ratifyly makes it official.
- Study
- He knows the rules. Your brokerage's compliance checklist, the way your state's contract counts its deadlines, the terms inside the paperwork in front of him. Every finding he writes cites the page it came from, and a quote he cannot ground in the file gets thrown away rather than guessed at.
- Do
- He does the work, not just the flagging. The document chase, the reminder before a date slips, the status answer, the coordinating around a time, the payout drafted with the split computed. What costs money, binds you, or reaches the other side stops at your tap.
- Teach
- He explains it in plain language to the people who need it plainest. In your client's portal the words a contract takes for granted are tappable: what a contingency is, where their earnest money goes, what clear to close actually means, one sentence each. Ezra answers out of that same list, so the portal and the assistant can never tell your client two different things.
In the broker's chair
Four hats. One of you.
- Compliance
Your agents email paperwork to the deal's own address. Ezra splits the packet, identifies each document, builds the transaction off the contract, and counts the deadlines the way the contract counts them.
The audit runs the moment a document lands, against your rulebook, and every finding cites the page it came from. Each finding arrives with a drafted disposition already written: an approve rationale, a request note, or a waive reason. Quotes are checked word for word against the document. If Ezra cannot ground a quote in the file, he throws the draft away rather than guess.
Send a finding back to an agent and Ezra reads what comes back and tells you whether it looks like it resolves the finding. You decide whether it does. When a hedged pass gets demoted to a warning, he looks again, and offers you a one-tap accept only when a verbatim quote backs it.
Missing required paperwork gets chased from your agent on a schedule, with the follow-ups spaced out. If the agent goes quiet for five business days, the deal escalates back onto your board on its own. Ezra runs those chases himself, and once your brokerage switches texting on he coordinates the routine scheduling around the deal as well. Anything that reaches a cooperating agent, a counterparty, or the public waits for your tap, and so does anything that moves money or binds you.
Deadlines reconcile every thirty minutes, so one amendment re-flows everything downstream. You get a morning brief. Closed files cannot be deleted.
And when someone asks you to produce it, pull an audit bundle for any date range, up to 50 files per archive, with every finding and every approval attached.
The audit does not make you compliant, but it means nothing reaches your desk unread, unsorted, or uncited, so the call you make is the only work left. A human approves what counts.
app.ratifyly.com/review48 Harborview Drive
Audit ran 2 minutes ago · checks across the packet
Must resolve · 2
ApproveSignature date differs from the ratification date
Lead-paint disclosure
ApproveEMD amount doesn't match the escrow letter
Purchase agreement
Passing · 12
Signatures present · dates consistent · required documents on file
A human approves what countsApprove transactionEvery finding cites the page it came from, and the disposition is drafted before you open it. - The books
The disbursement sheet, the CDA, commission splits, the accounting exceptions queue, and the year-end 1099 view are running. Money rails get configured brokerage by brokerage, so we turn them on with you rather than shipping them hot.
Approving a payout consumes the agent's cap that cycle, and confirming it paid stamps the 1099 ledger. Two events, both yours, both recorded. Exceptions surface as a queue instead of a surprise in January. Brokerages banking on their own rails can generate an ACH batch file, once your originating bank, company id, and settlement account are set up. If you collect dues, they can come out of the same account your payouts go into.
This is the ledger your books are built from, not a replacement for them. You or your accountant still file.
Ratifyly never moves money on its own. Every disbursement is your directive, at your instruction, with your approval on it.
app.ratifyly.com/disbursementsPaymentsReady to pay
6 disbursements · $27,400
Ready to pay48 Harborview DriveClosed Aug 12 · Jordan Rivera
Gross commission$18,750Brokerage split · 30%−$5,625Agent payout$13,125From the representation agreement + settlement statement
Chase ••••4291VerifiedJordan chooses the speed · pays any fee
Instant1.5% feeSame day$2 feeNext dayFreeArrives today by 3:15 PMSend $13,125Generate fileOn your own bank?
Generate a NACHA batch: 6 payouts · $27,400
The disbursement sheet, with the split, the cap, and the approval that has to come from you. - Training
The teaching happens in the return. When a finding goes back to an agent it goes back with the page cited and the reason written, so the correction is specific instead of “fix the file.” Ezra reads what comes back and tells you whether it looks like it closed. And because every finding is on the file, the pattern is there when you go looking: which agent, which document, how often.
- The thread
Ezra sits at the bottom of every page of your workspace, in one field, and the conversation follows you from page to page. Your home page opens on what needs you, what is waiting on an agent, and what is ready to approve. Ask him a question there and he answers out of your live files. Ask him to do something and he hands you a card with the work already drafted: the chase email, the payout, the CDA, the accounting report.
Consequential work stops at your stamp, and the stamp you make in the thread is the same stamp on the same row as the one you would make on the deal itself. The payout card stops at your approval and hands you off to the payments desk. It never dispatches from the thread.
app.ratifyly.comView all →Needs you
2 deals waiting on you
- Needs you
330 Oak Ridge Lane
Closes Aug 14
- Needs you
123 Maple Avenue
Closes Aug 27
What is 330 Oak Ridge still waiting on?
8:41 AM
Two documents: the HOA resale packet and the survey. I asked Priya on Monday and neither has come back. Here is the second ask for the packet, ready to send.
8:41 AM
Ask the agent, 330 Oak Ridge Lane
To: Priya Nair <priya@yourbrokerage.com>
330 Oak Ridge Lane: document needed
Hi Priya, Quick request on 330 Oak Ridge Lane. I'm missing something I need to complete the file: - HOA resale packet Whenever you get a chance, just reply to this email with it attached (or let me know if it's on the way) and I'll get it filed on our end. Thanks! Your transaction coordinator
Drafted by Ezra for you, from the compliance checklist for 330 Oak Ridge Lane, just now
Send exactly this
HideTell Ezra what you needEzra at rest on the broker's own page, holding a drafted chase with its whole outbound body shown and the one tap that sends it.
Out in the field
You are the agent, the assistant, the filing cabinet, and the reminder app. Put three of those down.
Your deadlines
1 needs you now; don't let a contingency lapse.
Needs you now
Coming up
Done
Contract status
Lender status
Fairview Mortgage
Closing office status
Cornerstone Title & Escrow
- The paperwork
Forward the contract. The deal builds itself, with the dates read off the paperwork instead of typed in twice. Every amendment re-flows the whole timeline. Drop new documents onto any deal from the cockpit.
app.ratifyly.com/transactionsJR9:14 AMFW: Ratified contract, 48 Harborview
jordan@yourbrokerage.com → ezra@in.ratifyly.com
PDFPurchase_Agreement.pdfPDFLead_Paint.pdfPDFEMD_receipt.pdfFiled automatically
48 Harborview Drive · 3 documents filed · deadlines updated · audit queued for review
A forwarded packet, split and identified, on the deal it built. - The timeline
Deadline reminders and action items come to you by email, and by text once your brokerage switches texting on. No app, no login, no new place to check. If your broker needs a document from you, the ask comes to you with the reason attached, not as a Friday phone call, and your reply files itself against the deal.
- Ezra, on your side
Ask him what is outstanding on Maple, when the inspection window closes, whether the receipt landed. The answer comes out of your own book and nobody else's. Ask him to do something and the routine part he handles: the status answer, the nudge, the paperwork chase, the coordinating around a time. What costs money, binds you, or goes to the other side stops at your tap.
- Over text
Ezra texts, and you can text him back. Ask what is outstanding on any deal from the driveway and he answers out of your live files. He runs the routine follow-ups over text too: the reminder before a date slips, the nudge to the right party, collecting the times that work and handing them to you to book. Texting gets switched on with your brokerage, not by default.
- The client
Every deal can carry a live portal for your client. Invite them in one click. They see where the file stands, what documents exist, and that the earnest money landed. When a document or an action item becomes visible to them, the portal emails them so they never have to log in just to learn what changed, and a shared document goes out attached to that email. They message you from inside the file instead of texting your phone at nine at night, and the message lands on the deal. Once your brokerage switches texting on, Ezra answers your client directly too, out of the same file you work from, and anything only you can decide comes to you with what they said already written down.
app.ratifyly.com/portalWhere things stand
These run at the same time, not one after another. Open any card to see its steps.
Contract and inspection
You're in the inspection period.
Waiting on you
4 of 5Inspection deadlineDue Jul 27, 2026Your financing
You're in the underwriting stage.
Waiting on Fairview Mortgage
3 of 6Financing approvalDue Aug 3, 2026Title and settlement
You're waiting for the title search to come back.
Waiting on Cornerstone Title & Escrow
2 of 4Title search backNot on the calendar yetClosing day
The closing day steps start closer to the date.
Not started yet
0 of 3Final walkthroughNot on the calendar yetWhat can still change
Your contract still leaves these open. The dates are when each one closes.
- Home inspection deadlineuntil Jul 27, 20266 days left
Until this date you can still act on what the inspection turns up, like asking the seller for repairs. Your agent can tell you what your contract allows.
- Financing approval deadlineuntil Aug 3, 202613 days left
Until this date you can still act if your financing doesn't come through, like asking the seller for more time. Your agent can tell you what your contract allows and what happens to your deposit.
Private and secure: only your transaction.
Your client's view of the same file, without a login to learn what changed. - The listing
Log showings and buyer feedback as they happen, for as long as the property is on the market. Your seller sees the same showing and feedback rows you do, which ends the weekly “any activity?” call. If it is on there, a person put it there. Nothing is scraped and no activity is inferred.
- The lender
If your lender runs an Encompass or nCino feed and the connection is provisioned, their milestones land on your timeline without anyone forwarding an email.
- Your money
Once your brokerage's rails are configured with us, your payouts live on your own page: what is coming, what your broker has approved, what has been confirmed paid, and where you stand against your cap. If your brokerage collects dues through Ratifyly, they come from the same account your payouts go into. Your brokerage pays you. Ratifyly never moves money on its own.
Where Ezra stops
The short list of what he will not do.
He does not move money. He will not start a payout, mark one paid, or reach your ACH or card rails from any conversation. Payouts run from your desk, and there is no card, no thread, and no text that gets to them.
He does not sign, and he does not cause anything to be signed. Nothing he does on his own creates, changes, or ends an obligation. Agreeing to a term is a licensed human's act.
He does not go to the other side on his own. Anything reaching a cooperating agent, a counterparty, or the public waits for a person's tap. Your own file and your own side, he works freely.
He does not make the determinations you answer for. The date that moves every deadline behind it, a compliance finding, a deal marked closed, who a party is on the file: he drafts them and shows the page, and you write them.
He never composes or relays wire instructions. Wires get verified by phone, every time, with a number you already had.
Ezra does the work. A human approves what counts. The list above is not scaffolding we plan to take down.
The fence
A conversation belongs to the person having it.
Ask Ezra something and the answer comes out of the files you can already open yourself. What you asked him, and what he told you, is yours. Every conversation is fenced to the person having it, and the fence is in the code, not in a settings screen.
Your thread is not shared with anyone else, not summarized into anyone's dashboard, and not used to brief a manager before a meeting. There is no parameter anywhere that could hand your conversation to someone else; a test fails the build if any other part of the system so much as reads it.
The deal record is a different thing, and it stays shared on purpose. Documents, findings, deadlines, approvals: that is one connected transaction, and it is what everyone at the table works from. Broker oversight runs on that record. It does not run on your questions.
If you are the agent
Your broker sees the file. Documents, findings, deadlines, approvals: that is the record oversight is supposed to run on, and it is the whole of what they see. Your thread with Ezra is not part of it. What you ask him is yours, in your own thread and over text alike.
This is not a setting. It is the shape of the thing. Ratifyly is the neutral orchestration layer, sitting above the seats, so it can work for everyone at the table without working for one of them against another. Most assistants in this business are bolted onto a CRM built to report upward. Ask a vendor whether their assistant can promise you this. Then ask why not.
One connected transaction. One place the whole thing is true at once.
Ezra does the work. A human approves what counts.