For brokerages
Every file audited before it closes.
Ratifyly reads the paperwork the moment it lands, builds the deal, runs the compliance audit, and chases the agent for anything missing. Soonest closings on top, so nothing is incomplete at the table. You approve and pay. Your agents never have to log in.
By closing date
Soonest first: the system chases missing docs, you clear the exceptions.
Richmond, VA · $625,000
All docs in
Arlington, VA · $410,000
Waiting on 2 docs · agent reminded
Richmond, VA · $485,000
1 issue to review
The audit
Broker file review, with the reading already done
Checklist software confirms a document was uploaded. Ratifyly reads what's inside it (signatures, dates, amounts, contingency deadlines) and cross-checks it against the rest of the file. Checks run across every packet, and every one is yours: turn a rule off, tighten another, add your own. Nothing is approved for you. Your team clears each finding, and the audit trail keeps the receipts.
- Built-in checks across your rulebook, every rule adjustable
- Signatures, dates, amounts, and required documents cross-checked automatically
- Findings queue by severity, with the source page one click away
48 Harborview Drive
Audit ran 2 minutes ago · checks across the packet
Must resolve · 2
Signature date differs from the ratification date
Lead-paint disclosure
EMD amount doesn't match the escrow letter
Purchase agreement
Passing · 12
Signatures present · dates consistent · required documents on file
The intake
Your agents never have to log in
Agents email paperwork to the deal address. That's the whole workflow. Theo, Ratifyly's assistant, builds the deal, tracks the deadlines, and chases your own agents for what is missing, on a schedule, without you asking. If an agent goes quiet, the deal comes back to your board on its own. The portal is there when they want it, and a native mobile app is coming soon. The inbox is enough.
- Email in a contract; get back a built, tracked deal
- Deadline and action-item reminders by email or text, no app required
- Keep your forms library and e-signature tool: whatever produced the PDF, Ratifyly reads it
FW: Ratified contract, 48 Harborview
jordan@yourbrokerage.com → theo@in.ratifyly.com
Filed automatically
48 Harborview Drive · 3 documents filed · deadlines updated · audit queued for review
The desk
Everything that needs you, already drafted.
Your home page opens on what needs you, what is waiting on an agent, and what is ready to approve. Theo sits at the bottom of it, and of every other page in your workspace, in one field. Ask him a question and he answers out of your live files. Ask him to do something and he hands back a card with the work already done: the chase email with its whole body shown, the payout with the split computed, the statement, the accounting summary. Every card names what it was drawn from and when. You read it and you stamp it, and the stamp you make in the thread is the same stamp on the same row as the one you would make on the deal itself. There is no softer path through the conversation.
Needs you
2 deals waiting on you
- Needs you
330 Oak Ridge Lane
Closes Aug 14
- Needs you
123 Maple Avenue
Closes Aug 27
What is 330 Oak Ridge still waiting on?
8:41 AM
Two documents: the HOA resale packet and the survey. I asked Priya on Monday and neither has come back. Here is the second ask for the packet, ready to send.
8:41 AM
Ask the agent, 330 Oak Ridge Lane
To: Priya Nair <priya@yourbrokerage.com>
330 Oak Ridge Lane: document needed
Hi Priya, Quick request on 330 Oak Ridge Lane. I'm missing something I need to complete the file: - HOA resale packet Whenever you get a chance, just reply to this email with it attached (or let me know if it's on the way) and I'll get it filed on our end. Thanks! Your transaction coordinator
Drafted by Theo for you, from the compliance checklist for 330 Oak Ridge Lane, just now
Send exactly this
Ask in plain language; the answer comes from the files you can already open yourself
Every draft card carries its own provenance: “Drafted by Theo for you, from the compliance checklist for 330 Oak Ridge Lane”
A chase shows the entire outbound body before you send it, and the button says “Send exactly this”
If he cannot verify an item against your account, he does not draft it and he tells you so
Approved payouts stop at your stamp: the money runs from the payments desk, never from a conversation
He does the work of a desk. The judgment stays a licensed human's, and the record shows whose.
The money
Commission splits, computed and paid at closing
When an audited file closes, the payout is already computed. Ratifyly reads the commission terms from the representation agreement and the final numbers from the settlement statement, applies your split, and stages the disbursement: commission splits, agent dues, payouts, and a full payout history in one place. You start and approve every run; Ratifyly never moves money on its own. No re-keying into a second system, and no spreadsheet that breaks the moment a split changes.
- Splits and dues computed from the file: the representation agreement and settlement statement, not a blank form
- Your splits, adjustable per agent and per transaction
- Pay each agent at the speed they choose, or batch it to the brokerage's own bank
- You start and approve every disbursement; nothing moves automatically, and every payout is recorded in the audit trail
Ready to pay
6 disbursements · $27,400
Closed Aug 12 · Jordan Rivera
From the representation agreement + settlement statement
Jordan chooses the speed · pays any fee
On your own bank?
Generate a NACHA batch: 6 payouts · $27,400
The record
Every closed file, kept. By design.
Closed transactions can't be deleted from a live workspace, and the brokerage keeps its record even as agents come and go. When the state board or an E&O carrier asks, the answer is a search, not an archaeology project.
Closed files retained past your state's full retention period, even after the agent leaves
The full audit history stays with every file
Role-gated access: owners and admins control the destructive actions
Closed & kept · 148 files
1408 Westover Hills Blvd
J. Rivera
22 Cedar Point Court
M. Torres
760 Granite Springs Rd
J. Rivera
Questions, answered
All FAQsHow is this different from the compliance checklist software we already use?
Checklist tools confirm that a document was uploaded. Ratifyly reads what’s inside it (signatures, dates, amounts, contingency deadlines) and cross-checks it against the rest of the file, running your rulebook against every page of every version. It’s the difference between confirming the disclosure exists and confirming it was signed, dated correctly, and matches the contract.
Does the AI approve or reject files on its own?
Not the compliance call, no. Theo reads every page, surfaces findings by severity with the source one click away, and drafts the disposition, but a human on your team clears each finding. Plenty of the rest he does handle himself: the routine chases, the reminders, the coordinating around a date. What stops at a person is what carries consequence: money, anything binding, anything reaching a cooperating agent or the other side, and the determinations you answer for. A human approves what counts. Nothing that carries consequence ships on the AI’s word alone. The audit trail records who cleared what and when, so you keep the receipts. Broker review becomes minutes of clearing findings instead of an afternoon of page-turning, without handing judgment to a machine.
Do my agents have to adopt new software or change how they work?
No. Agents email the paperwork to the deal address. That’s the whole workflow, and it works from their phone’s inbox. Theo builds the deal, tracks the deadlines, and sends the reminders by email, and by text once your brokerage switches texting on. When a document is missing he asks the agent for it himself, with the reason attached, and escalates it back to you if it does not come. The workspace (and a native mobile app on the way) is there when they want it, but they never have to log in for the compliance side to work.
What does onboarding look like for a brokerage?
We run the audit on one of your real, recent transaction files so you see what Ratifyly produces on your own paperwork, then set your workspace up with you: your rulebook, your agents, your records. There are no lengthy setup calls to rebuild templates from scratch. Start at the Get early access page or email hello@ratifyly.com.
Can we keep our own forms library, e-signature tool, and rulebook?
Yes. Whatever produced the PDF, whether your forms platform or your e-signature tool, Ratifyly reads it, so there’s nothing to rip out. And every compliance rule is yours: turn a rule off, tighten another, or add your own. The rulebook the AI audits against is the one you configure.
What happens to closed files and commission disbursement?
Closed transactions are retained and can’t be deleted from a live workspace, even after an agent leaves, so when a state board or E&O carrier asks, it’s a search rather than an archaeology project. On closing, Ratifyly can prepare the disbursement from the contract itself: the split math and the disbursement authorization generated from the actual file. Automated agent payments are rolling out now.
See the audit on one of your files
Send over a recent transaction file and we'll show you the audit it produces: your documents, your compliance rules, your deadlines.